Job Opportunities

Term Executive Assistant II

Hong Kong Institute of Vocational Education (Morrison Hill)

Department / Section : Campus Secretariat

Ref. no : O/MH-CS/Term_EA2/01/25

Major Duties:
(a)	To provide support in one or more of the following areas:
	(i)	student admissions, course administration and related student matters;
	(ii)	student system maintenance and update;
	(iii)	filing, data input and handling enquiries;
	(iv)	general and personnel administration; and
	(v)	promotion and publicity, and committee work;
(b)	To handle enquiries and provide counter services;
(c)	To assist in providing secretarial support for meetings / boards of operational units;
(d)	To draft simple correspondence;
(e)	To assist in the supervision of junior / minor grade staff; and
(f)	To assist in the stock-taking and maintenance of inventory record.

Requirements:
(a)	(i)	Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
	(ii)	Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
	(iii)	Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
	(iv)	A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
	(v)	A recognised Associate Degree / Higher Diploma or above.
*	Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^	“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b)	Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design;
(c)	Good command of English and Chinese, preferably with knowledge of Putonghua;
(d)	Good communication, interpersonal and organisational skills;
(e)	Ability to work independently and be a good team player; and
(f)	Good work initiative and be customer-oriented.

Note:
The appointee(s) may be required to perform duties outside normal office hours and work on shift duty.

Application Procedures:
Interested applicants should apply for the post via email. A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to ivemh-hr@vtc.edu.hk.

Candidates should take note of the following:

(1)	Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2)	The file should be saved with the applicant's name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3)	For the email subject, please cite “Application for Term Executive Assistant II (Ref. No.: O/MH-CS/Term_EA2/01/25)".
(4)	Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 24 January 2025

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Download Application Form in PDF format

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Job Opportunities

Term Executive Assistant II

Application Procedures :