Job Opportunities

Term Executive Assistant II (Library Service)

Hong Kong Institute of Vocational Education (Tsing Yi)

Department / Section : Alistair Harvey Learning Resources Centre

Ref. no : O/TY-LRC/Term_EA2(LS)/03/25

Major Duties:
(a)	To provide circulation and information counter services;
(b)	To perform book shelving, shelf-reading and book removal if necessary;
(c)	To assist in maintenance support for PCs and providing IT-related support;
(d)	To assist in updating Library databases, webpage and preparing relative statistics;
(e)	To regularly check the maintenance service for various types of equipment, update the inventory records and carry out weeding and stocktaking;
(f)	To assist in organizing and promoting library activities; and
(g)	To assist in leading library tours, draft simple correspondence, answer general enquiries and carry out general clerical duties.


Requirements:
(a)	(i)	Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
	(ii)	Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
	(iii)	Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
	(iv)	A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
	(v)	A recognised Associate Degree / Higher Diploma or above.
*	Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^	“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b)	Possession of related library qualifications and work experience of Integrated Library System (ILS) e.g. Alma will be an advantage;
(c)	Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and/or simple webpage design;
(d)	Good command of English and Chinese, preferably with knowledge of Putonghua;
(e)	Good communication, interpersonal and organisational skills;
(f)	Detail-minded, able to work independently and be a good team player; and
(g)	Pleasant personality, good work initiative and customer-oriented.

Note:
The appointee(s) may be required to perform duties outside normal office hours and work on shift duty.

Application Procedures:
Interested applicants should apply for the post via email. A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to tylrcts_jobs@vtc.edu.hk.

Candidates should take note of the following:

(1)	Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2)	The file should be saved with the applicant's name as “surname and given name”, e.g. “CHAN Tai-man.pdf”.
(3)	For the email subject, please cite “Application for Term Executive Assistant II (Library Service) (Ref. No.: O/TY-LRC/Term_EA2(LS)/03/25)".
(4)	Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 3 April 2025

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Download Application Form in PDF format

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Job Opportunities

Term Executive Assistant II (Library Service)

Application Procedures :