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Major Duties : |
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(a) |
To handle and supervise procurement and store related activities including: |
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(i) |
draft and vet tender specifications, recommendations and relevant documents; |
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(ii) |
select / explore sources of supplies; |
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(iii) |
prepare letters of acceptance, purchase orders, contract documents and other related documents; |
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(iv) |
conduct procurement of goods and services; |
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(v) |
monitor order processing, delivery of goods and services as well as contractors’ performance; |
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(vi) |
verify inventory record in the Inventory Management System (IMS); |
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(vii) |
conduct annual stocktaking and arrange disposal of unused items by means of circulation or condemnation; |
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(viii) |
maintain and analyse purchase and supplies related statistics; |
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(ix) |
arrange contract variations / extensions; and |
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(x) |
maintain and update lists of registered suppliers / contractors; |
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(b) |
To ensure the procurement and supplies operations are in full compliance with the laid down policies, rules and procedures; |
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(c) |
To assist in supervising the daily administration and operations of the finance and procurement unit; |
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(d) |
To operate computerised procurement and supplies systems; and |
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(e) |
To supervise the work of executive assistants (or equivalent) and to monitor their performance. |
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Requirements : |
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(a) |
(i) |
Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR |
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(ii) |
Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR |
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(iii) |
Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR |
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(iv) |
a recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR |
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(v) |
a recognised Associate Degree / Higher Diploma or above. |
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* |
Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification. |
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^ |
“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects. |
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(b) |
At least 6 years of relevant work experience in the capacity of Executive Assistant (or equivalent) rank; |
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(c) |
Preferably with a recognised Certificate / Diploma in purchasing and supply management or store supervision, or equivalent; |
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(d) |
Good time management, administrative, interpersonal and communication skills; |
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(e) |
Self-initiated and well-organised; |
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(f) |
Ability to work independently and under pressure; |
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(g) |
Good language proficiency in English and Chinese, knowledge of Putonghua will be an advantage; and |
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(h) |
Proficiency in common office application software. |
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Notes: |
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(1) |
The post is at the rank of “Executive Assistant I”. |
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(2) |
Applicants with substantial experience and achievements in the relevant field but without the required academic / professional qualifications OR those with exceptional academic / professional qualifications but with less experience may also apply. |
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(3) |
Appointee(s) may be posted to any operational units to meet the Council’s operational needs. |
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(4) |
The appointee(s) may be required to perform duties outside normal office hours. |
